Do You Have to Provide Employees With a Copy of a Pay Stub? The Latest Requirements

A pay stub is a great way for both employees and employers to keep track of payments that have been made. With pay stubs, your business is protected from any allegations that may arise and your employees can be happy knowing their money has been coming to them on time.

That’s being said, printing out a copy of a pay stub for every employee may not be the best thing for your company. Maybe you’re trying to go as paperless as possible, or maybe pay stubs are too much of a hassle for you to keep up with. The federal law doesn’t have any requirements as to how you distribute stubs, but are there regulations about giving a copy of one to your staff?

This article will help you to answer this question so your business can stay protected Keep reading to find out more!

1. Workers Have a Right to Their Pay Information

Even though there may not be any federal laws in place for providing pay stubs, workers do still have a right to their payment information. This means that if a worker requests to see their payments, you are obligated as a company to provide them with this information. In some states such as California, this is actually incorporated into law.

2. There Is a Required Amount of Minimum Information

When a pay stub is requested, there is a required amount of information that you must give the employee. This includes their hours of work for their pay period, their rate of pay, the wages they were paid, and any deductions they may have incurred on their gross wages.

3. There Are State Laws That Require Pay Stub Distribution

Where federal laws don’t enforce, state laws just might. Each state has their own stance on pay stub distributions. For example, in California, pay stubs are required, but in Alabama and Georgia, they aren’t. Check up on your state’s laws to make sure you’re in the clear before you make your next move.

If after hearing all of this you still want to hand out stub copies (better safe than sorry, right?), you need to find a way to generate the stubs you need to give to your employees. Luckily, there are many pay stub generation software services that you can trust to get the job done quickly, easily, and on-time so both you and your workers stay happy and continue to grow the business to success!

Make a Copy of a Pay Stub to Protect Your Business

You know about the benefits of making a copy of a pay stub and how it can help your company stay safe, so you shouldn’t have a problem getting a copy of a pay stub to your workers. Make sure to check out the rest of our site to see what else we have to offer to boost your personal and professional lifestyle to the next level. We’re sure you’re going to love what you find here!

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